Under the authority of a Director, the Archives and Administrative Documents Department is responsible for:

 – the development of government policy on archives and administrative documents, particularly regarding collection, processing, classification, preservation, and communication;
– the development and implementation of uniform scientific and technical standards for the management of administrative documents and archives, in conjunction with the relevant government departments;
– the preparation and application of the legislative and regulatory framework for archives and administrative documents;
– the harmonization of public and private archive management practices, in conjunction with the National Archives;
– the monitoring and control of the activities of structures that produce archives;
– the monitoring of the activities of the National Archives and the archive centers of decentralized local authorities;

– monitoring the processing, communication and enhancement of public archives;
– dissemination and enhancement of the national archival heritage;
– issuing visas for curricula and evaluating the content of professional training in the relevant fields;
– continuing education for professionals in the management of administrative documents and archives;
– monitoring the activities of associations and professional groups operating in the sector.

 
 It includes:

– the Sub-Directorate of Standards, Regulations and Archival Control;
– the Professional Development Unit.

From the Sub-Directorate of Standards, Regulations and Archival Control

Under the authority of a Deputy Director, the Sub-Directorate for
Archival Standards, Regulations and Control is responsible for:

– the development of Government policy on the management of administrative documents and archives;
– the development and implementation of uniform scientific and technical standards in archival matters, in conjunction with the relevant administrations;
– participation in the preparation of the legislative and regulatory framework for the management of archives;
– the monitoring and control of the activities of structures that produce archives.

 
It includes:

• the Standardization and Archival Regulation Service;
• the Archival Technology Service;
• the Archival Control Service.

 
Under the authority of a Head of Department, the Standardization and Archival Regulations Department is responsible for:

– Participation in the preparation of legislative and regulatory texts on archives;
– Development of rules and standards for the management, evaluation and collection of public and private archives;
– Development and implementation of a deconcentration and decentralization plan for archives;
– Definition and implementation of professional standards for archival science.

Under the authority of a Head of Department, the Archival Technology Department is responsible for:

– Monitoring the implementation of the Government’s policy on archival technologies, particularly with regard to digitization, photo-documentation, document reproduction, restoration and sigillography;
– Monitoring and advising public administrations and archive services on innovation and technological monitoring in the management of archives and administrative documents;
– Monitoring the implementation of the national policy on the development of archive buildings and premises.

Under the authority of a Head of Department, the
Archival Monitoring and Control Department is responsible for:

– monitoring and control of the activities of the National Archives, of archive centers in decentralized territorial communities;
– technical advice to public and private administrations, where appropriate, on matters of archives;

– Compliance with standards, legislation and regulations regarding the collection, sorting, classification, description and communication of public and private archives;
– Evaluation of the archive management tools of public and private institutions.

From the Professional Development Unit

Under the authority of a Unit Head, the
Professional Development Unit is responsible for:

– Continuing education of archive professionals;
– Issuance of visas for curricula and evaluation of content in professional training in archival science;
– Monitoring of the activities of professional associations and groups;
– Monitoring of the working conditions of archive professionals.

 
It includes, in addition to the Head of Unit, two (02) Assistant Research Officers.